08/08/2019
The position provides both clerical and administrative support to Director, either as part of a team or individually. The role plays a vital part in the administration and smooth-running of businesses.
The position is involved with the coordination and implementation of office procedures and will also involve specific projects and tasks.
The basic nature of the work involves, word processing, letter writing, dealing with telephone and email enquiries, creating and maintaining filing systems, keeping diaries, arranging meetings and appointments and organizing travel for Director
The position holder requires relevant skills such as IT, MS Office, as well as the ability to multi-task and work well under pressure.
The position holder requires both written & oral communication fluency in English and Tamil. Fluency in Hindu will be added advantage.
· To proactively manage the diary of our Director, making and confirming appointments and ensuring all necessary paperwork is prepared relating to those appointments/meetings, where appropriate.
· To monitor, track and respond to emails as appropriate and necessary.
· Take minutes at meetings and circulate as appropriate.
· Provide full administrative support, including typing, photocopying and preparation of documentation as required by our management.
· Maintain the filing systems and archiving, ensuring accuracy and efficiency
· Produce documents, briefing papers, reports and presentations as required
· Undertake any other duties as requested in accordance with the scope and responsibilities of the role.
· Carry out any other duties as may be reasonably expected by our Director.
