18/10/2024
We are Hiring!!!
Looking for
Executive Secretary
As an executive secretary you are expected to :
1. Schedule Management
- Coordinate and manage the Executive's calendar, including scheduling appointments, meetings, and events.
- Arrange travel and accommodation for business trips as needed.
- Prepare and organize necessary documentation for meetings and appointments.
2. **Communication:**
- Serve as the primary point of contact for the Executive, handling phone calls, emails, and correspondence.
- Draft, proofread, and edit reports, presentations, and other documents as required.
- Communicate effectively with internal and external stakeholders on behalf of the Executive.
3. **Administrative Support:**
- Organize and maintain executive office files, records, and documents.
- Assist with the preparation of meeting agendas and take minutes during meetings.
- Handle confidential information with discretion and professionalism.
4. **Project Coordination:**
- Support special projects and initiatives as directed by the CEO.
- Assist with research and compile data for reports and presentations.
- Follow up on action items and deadlines to ensure timely completion.
5. **Office Management:**
- Oversee the day-to-day operations of the executive office.
- Coordinate with other administrative staff to ensure smooth office operations.
- Manage office supplies and equipment, including ordering and inventory.
**Qualifications:**
- Proven experience as an Executive Secretary, Personal Assistant, or similar role is a plus.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to maintain a high level of confidentiality and professionalism.
- Exceptional attention to detail and accuracy.
- Ability to work independently and as part of a team.
- High school diploma or equivalent; additional qualification as an administrative assistant or secretary is a plus.
**Preferred Qualifications:**
- Previous experience in the financial services or lending industry.
- Bachelor’s degree in Business Administration, Management, or a related field.
To interested applicants send your CV/Resume to :
[email protected]
